Total Workforce Visibility

Imagine that you could see all staff present in your hospital or care home in real-time? TimeClocks, from Allocate makes it easy to get an accurate picture; without introducing unnecessary admin.

READ ON TO FIND OUT HOW

Overview of TimeClocks

TimeClocks are used by many hospitals and care homes today across the UK. Historically they were only used to ensure accurate payroll, however today with multi-professional teams delivering care across flexible settings; TimeClocks are embraced as a means of providing vital real-time total workforce visibility to support operational workforce deployment for safer and more flexible staffing.

How do TimeClocks work and what is the benefit to us?

  • Simple and fast devices allow staff to record attendance either at a hospital or care home entrance or ward by ward
  • Can be used across all staff groups; providing a unique live operational view of all staff on shift at anytime
  • Supports smoother on-boarding of temporary staff and better governance controls
  • Makes it easier to maintain operational visibility and accurate pay as more flexible shifts and redeployment are used
  • Fully integrated to HealthRoster and SafeCare delivering a number of benefits:
  • No time sheet burden or incorrect time sheet recording.
  • Real-time rosters updated with live staffing view making operational changes easier and safer to manage
  • Ensures accurate pay
  • Easy and effective time and attendance
  • Fast and low cost to set up
  • Low risk as it is easy to trial in key areas or wards and then grow out as needed

If you think TimeClocks are only for certain staff groups - think again

Nursing

  • Provides a complete real-time view of all nursing staff on shift, either across the organisation or ward-by-ward
  • Visible in HealthRoster and SafeCare; making the management of safe staffing decisions easier
  • Reduces admin associated with redeployment or flexible teams

Doctors

  • Provides a complete live view of all junior doctors across the organisation
  • Helps to safe guard against unsafe roster practice or contract breach
  • Track on calls
  • Provide audit trail for Guardians of Safe Working
  • Temporary staff
  • Makes it easy to see temp staff on single view alongside other staff
  • Positively confirm temp staff have arrived to shift and see gaps quickly
  • On-boarding is improved
  • Time sheet admin is removed and pay is accurate

Allied Health Professionals

  • Makes it easy to see where AHPs are; making it easy to contact them
  • Provides team view of all staff
  • As organisations move to roster AHPs via activity it provides a key data set for planning
Estates and Support
  • Remove the burden of time sheets and ensure pay is accurate
  • Provide an accurate view of all staff on site at anytime

Management and admin
  • Makes it easier to manage flexi-time contracts


Operational Efficiency and Optimization

CloudStaff seamlessly integrates with the existing Allocate workforce management systems (HealthRoster and BankStaff) to allow the easy flow of information and data and eliminating the need for any double entry.

Reduced Patient Risk

CloudStaff helps bring complete visibility of shift bookings for each staff member across a cluster resulting in better and more efficient shift allocation with reduction in unsafe working practices

Reduced Patient Risk

CloudStaff helps bring complete visibility of shift bookings for each staff member across a cluster resulting in better and more efficient shift allocation with reduction in unsafe working practices

We found we all share the same group of staff - be they our substantive staff working in another hospital on their bank or vice versa. We asked 'why are we paying money to an agency to give our own staff back to us collectively as an STP we can work together to make it easy for staff that want to move around to be able to do so?

Sue Winter, HR Director

Epsom and St Helier University Hospitals NHS Trust

I would like to learn more about TimeClocks

Complete the form and we can contact you with details on pricing and how easy it is to get started

Frequently Asked Questions

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Nulla maximus orci quis dictum placerat. Sed massa eros, porta id ligula non, vestibulum eleifend ipsum. Ut nec euismod neque.